Job Opportunity: FHI Lab Staff Coordinator
Job Title: Staff Assistant
Job Code: 0148
Working Title: FHI Lab Staff Coordinator
Job Level: 8
This is a two‐year position with a possibility of an extension. This position is 30 hours a week and includes health benefits. Certain other benefits, such as vacation days, are allocated on a pro‐rated basis (read more at: https://hr.duke.edu/policies/time-away/vacation-university#accrual_hourly)
The position is responsible for assisting the Franklin Humanities Institute (FHI) Labs (PhD Lab in Digital Knowledge and From Slavery to Freedom Lab) with project related activities and event planning. Duties include administrative support, including assisting with budget monitoring; event planning and publicity; updating websites, assisting with annual reporting, tracking expenses and other miscellaneous tasks as needed. The Lab Staff Coordinator reports to the FHI Program Coordinator and will support select FHI projects.
- Schedule, plan, publicize, and document lab events. Using internal collaborative project management platform, avoid conflicts with additional FHI events/holidays; promptly add notes regarding any planned lab events. As calendar administrator, publish event information on Duke Calendar and FHI internal calendars; manage calendar entries on Franklin Humanities Institute website and lab websites to ensure they are correct and tagged to relevant labs/programs.
- Book event spaces, arrange visiting speakers’ travel, accommodations, and honoraria payments/reimbursements, arrange catering, and manage audio‐visual tech needs during events, including Skype/Zoom conferencing and/or livestreaming.
- Write and send email announcements and design digital and/or print flyers to promote events; ensure distribution to key audiences. Create Facebook and/or Eventbrite event pages. Ensure proper attribution for all cosponsoring entities. These tasks extend to all lab symposia and annual workshops.
- Manage lab websites (Wordpress), keeping information up‐to‐date, adding regular content, and working with the Digital Humanities Specialist to publish lab digital projects. Create and maintain lab newsletters/mailing lists and contribute items related to labs to FHI newsletter.
- Manage lab social media accounts (Twitter, Facebook, Instagram, etc.) to grow following and promote lab activities, projects, and events on campus in order to build community within Duke and, more broadly, the city of Durham. Document lab events with photography, social media, and occasional blog posts.
- Develop a communications strategy that coordinates the release of online and print publicity materials. Draft and edit promotional materials, publications, press releases, presentations, reports, etc. as needed.
- Attend FHI Communications Meetings and work with other FHI staff to identify lab activities, events, or longer‐term projects suitable for more extensive documentation (article, multimedia video, etc).
Administrative Support (20%)
- Work closely with the Assistant Director of Finance and Administration to monitor, verify, and reconcile expenditures of assigned lab funds.
- Schedule meetings as needed between lab directors, fellows, project partners, and lab-affiliated students. Take minutes, highlighting action items and task due dates, and distribute through email, Box, and/or another collaborative project management platform.
- At beginning of semester, work with Lab directors to complete survey outlining planned lab activities for the coming term; submit reports to FHI Program Coordinator and Associate Director. At end of each semester, update reports against completed lab activities and provide documentation of said activities and summary of lab impact for FHI Annual Report.
The above duties describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Job Skills Required
- Excellent writing and communication skills
- Strong interpersonal skills
- Excellent organizational, project management, and time management skills
- Event planning experience
- Weeknight and weekend availability required
- Must have ability to both work independently and as part of a team
- Photoshop and WordPress experience highly desirable.
- General technical aptitude and an eagerness to learn new technologies as they emerge.
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. Academic background in the humanities highly desired.
Then to Search/Apply for Jobs, choose internal (external for non-Duke employees), and finally search using key words like: FHI and Lab Staff Coordinator.